How To Adopt a Policy Video

Adopting a Smoke-Free Apartment:
A Three Part Series for Managers
Part One: Contemplation
Part Two: Adoption
Part Three: Implementation

Adopting a Smoke-Free Policy:
Owner-Occupied Properties

Adopting a Smoke-Free Building Policy:
A Three-Part Series for Apartment Managers

Part One: Contemplation | Part Two: Adoption | Part Three: Implementation

Apartment managers and owners often go through three stages when adopting a smoke-free policy. Live Smoke Free has designed these materials to meet the needs of managers and owners whether they are in the stage of contemplation, adoption, or implementation.

These steps represent folders of information that Live Smoke Free has available. If you would like to receive hard copies of the folders and their contents, or if you would like to receive all of these materials electronically on a CD, please contact Live Smoke Free.

Step One: "I've Decided to adopt a Smoke-Free Policy":

Methods of Adopting a Smoke-Free Building Policy

• “Phase-In” Method: Begin having new tenants who move into the building sign a smoke-free lease addendum immediately. Announce the policy change to current tenants and have them sign a smoke-free lease addendum at the time of their lease renewal.
• “Quit Date” Method: Decide what date you would like the building to go smoke free. Give your tenants notice of the policy change and tell them that they must sign a smoke-free lease addendum before the policy change.

The materials below will help you implement your smoke-free policy. You may also find the materials in "Enforcing Your Building's Smoke-Free Policy" useful.

• Introduction Letter (pdf)
  
  
• Sample letter to notify tenants of smoke-free policy change (pdf) (Word document)
  
  
• Notice requirements for implementing a smoke-free policy (pdf)
  
  
• Model smoke-free lease addendum (pdf) (Word document)
  
  
• Order form for smoke-free policy implementation materials (pdf)
  Images of smoke-free policy implementation materials: Once a landlord provides a written smoke-free policy to Live Smoke Free, he or she can order these materials at no cost (some limits may apply).
  • Magnetic Shopping List: 3.5" x 6" (landlords can place these in units as new tenants move in) (jpg)
    Window Cling: 4.5" x 6.5" English version English/Spanish version English/Hmong version (jpg)
  • Smoke-Free Building: 12" x 18" (to be posted outdoors) (jpg)
  • Smoke-Free Property: 12" x 18" (to be posted outdoors) (jpg)
  • Metal Plaque: 3.5" x 5" (to be posted in common areas or on individual unit doors) (jpg)
  • Lawn Sign: 18" x 24" (jpg)

"Enforcing Your Building's Smoke-Free Policy"

By enforcing your smoke-free policy, you are showing all of your residents that you believe in the importance of the policy and the importance of protecting them from secondhand smoke. Enforce your smoke-free policy the same way you would enforce current building policies. In some cases, that could mean verbal warnings, written warnings, monetary fines, or even eviction.

• Enforcing a smoke-free policy in an apartment building (pdf)
  
  
• Notice of smoking incident form (complaint form to be filled out by tenant and given to manager; notifies manager of a neighbor's violaton of the smoke-free policy) (pdf) (Word document)
  
  
• Notice of infraction form (complaint from to be filled out by manager and given to a tenant who is in violation of the smoke-free policy) (pdf) (Word document)